Engineering & Operations Executive Assistant

ENGINEERING & OPERATIONS EXECUTIVE ASSISTANT

Use your initiative and exemplary administrative skills to provide executive support to the Vice President Engineering & Operations. 

Reporting to the Vice President, Engineering & Operations, you will be responsible for executive management and administrative duties.  In this role you will represent the division to both internal and external contacts.  The work performed requires discretion and thorough knowledge of the Executive’s functional area. 

Key duties and responsibilities of the Engineering & Operations Executive Assistant role will include: 

• Providing administrative support for the Vice President and the team as required.

• Preparing reports, briefing documents, and complex spreadsheets for the Vice President in a variety of formats (PowerPoint, Excel, Word documents, etc.).

• Coordinating, attending, and recording minutes at various meetings requiring a high degree of confidentiality.

• Assisting with developing and implementing process improvements to maximize departmental efficiencies.

• Managing general correspondence on behalf of the Vice President, through processing incoming calls, mail and taking appropriate action and escalation with minimal supervision.

• Assisting in departmental budget preparation, expense tracking, and allocating resources.

• Interact with industry professionals, corporate customers, city officials, industry associations, regulators and other agencies.

• Scheduling meetings, appointments, travel, accommodation, and reservations.

• Greeting Executive Office visitors and telephone callers, answering questions, and providing information.

• Adhering to all Occupational Health & Safety Act rules and regulations, the E&USA rule book and London Hydro work practices. 

Essential Qualifications 

• Your profile as the qualified Engineering and Operations Executive Assistant we seek will include the following strengths:

• Community college diploma requiring more than 2 years to obtain or equivalent.

• At least 5 years of experience in a similar role. 

• Advanced proficiency using personal computers with the appropriate software packages, including excellent PowerPoint, Word and Excel skills.

• Strong interpersonal skills and excellent written and verbal communication skills. 

• Experience recording meeting minutes.

• Proficient organization, planning, scheduling and time management skills, and the ability to multi-task, make decisions and prioritize work.

• Ability and initiative to work on your own and under pressure. 

About London Hydro 

For over a century, London Hydro has been providing safe, affordable and reliable electricity to a diverse customer base. We are one of the area’s larger employers, with a highly skilled and motivated team of people across many different occupations. Through this dedicated team and an extensive network of overhead and underground power lines, we power over 150,000 homes and businesses, and continue to improve the way people live and work. 

For more information and to apply 

To find out more about London Hydro, as well as this and other opportunities to join our team, please visit our website at www.londonhydro.com. If you are both qualified and safety-focused, we invite you to send your resume, by Monday, July 4, 2016, to: Human Resources Department, London Hydro Inc., P.O. Box 2700, London, ON  N6A 4H6. Fax: 519-661-5164. E-mail (quote Engineering &Operations Executive Assistant in the subject line and ensure that you attach your resume): jobs@londonhydro.com. The successful candidate will be required to complete a Criminal Record Check prior to the commencement of employment. An education check will also be conducted. 

London Hydro is an equal opportunity employer. Accommodation is available under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act. 

While we appreciate all applications received, only those invited for an interview will be acknowledged.  Any personal information submitted will be managed in accordance with the requirements of the Municipal Freedom of Information and Protection of Privacy Act and will be used only to determine eligibility for employment. 

In accordance with Canadian immigration requirements, this advertisement is directed to Canadian citizens and permanent residents of Canada.

June 22, 2016