Operations Secretary - Whitby Hydro

Whitby Hydro Energy Services
Whitby, Ontario

Last Day to Apply: March 17, 2017

OPERATIONS SECRETARY – WHITBY HYDRO

Position Title: Operations Department - Secretary

Hourly Rate: $21.70 - $31.00

Position Type: Regular Part Time Position, 5 hours a day for 5 days, 25 hours a week with benefits

Union: Power Workers Union

POSITION SUMMARY

This position reports to the Director of Operations and will be responsible to provide a variety of secretarial and administrative support duties to the Operations Department.

EDUCATION/EXPERIENCE/SKILLS REQUIREMENTS

Post Secondary Education(College Diploma) with additional related Experience / education And / Or
5-8 Years administrative experience in a distribution utility operations environment
Proficient in MS Office suite (with strong working knowledge of Word and Excel)
Proficiency in Harris North Star System, Great Plains Financial System, Census metering software is an asset
Excellent organizational and time management skills
Familiar with basic research methods and reporting techniques
Excellent verbal and written skills
Excellent interpersonal skills
Possess strong analytical/ mathematical and problem solving skills
Ability to work with minimal supervision

POSITION FUNCTION

Answer all calls to the Operations Departments
Resolving, directing or assessing and issuing instruction orders or other actions as required
Review and verify timesheet entries for operations personnel and respond to internal inquiries
Perform all administrative duties for the Operations Department
Distribute completed instruction orders to requesting Departments
Update the Ontario Energy Board (OEB) reporting spreadsheet for the Operations Department
Schedule and monitor all operational requested locates
Access Great Plains to obtaining job costing information
Create and monitor all purchase orders for the Operations Department
Code all department invoices
Maintain department filing and record keeping
Support vehicle maintenance scheduling
Dispatch all mCARE instruction orders to the appropriate operations personnel
Administer all Engineering Instruction Orders
Assist with meeting preparation for the Operations Department
Other duties as assigned

TO APPLY

Please forward your resume and cover letter by March 17, 2017 summarizing your credentials via email Careers@whitbyhydro.on.ca. Please put the position title in the subject line.

March 8, 2017