Executive Assistant, Corporate Services

EXECUTIVE ASSISTANT, CORPORATE SERVICES

ABOUT THIS ROLE

Burlington Hydro Inc. (“BHI”) is currently seeking an Executive Assistant, Corporate Services.  Reporting to the EVP, Corporate Services & Chief People Officer, this position is responsible for providing comprehensive senior administrative support to the Senior Executive Team and Board of Directors of Burlington Enterprises Corporation and its affiliates Burlington Hydro Inc. and Burlington Electricity Services Inc. The position serves as a liaison and main point of contact between the senior leadership, Board members, staff, Shareholders and external stakeholders, including members of the public. Work assignments may be complex, and considerable judgment, tact, and initiative are required to respond to requests from internal and external stakeholders. This is an on-site position.

CORE RESPONSIBILITIES

• Provide proactive and timely administrative and office management support for daily activities to all executive team members
• Proactive calendar management includes maintaining the executive team's work schedules and calendars, particularly the CEO/President
• Provide support with updating and maintaining corporate governance records such as risk and legal register, manuals, and annual governance schedule
• Attend board meetings, document meeting minutes, and prepare board materials. Prepare and review all documents, reports, and correspondence for executive signatures for format, content, grammar, spelling and make edits as necessary
• Manage and maintain Dilitrust - Board governance online portal
• Prepare draft reports, presentations, background documentation, and research for the executive team
• Arrange and attend senior leadership meetings and annual general and shareholder meetings, as well as take and transcribe meeting notes/minutes when required
• Coordinate and support the AODA/Privacy Officer in managing the privacy and AODA programs, including ensuring the privacy governance framework and program are maintained and in accordance with applicable legislation
• Receive, respond, and process access to information requests in accordance with applicable legislation
• Coordinate and manage the accessibility and compliance framework in accordance with AODA legislation under the direction of the EVP, Corporate Services
• Oversee and manage records retention practices such as but not limited to service level and legal agreements, including tracking and accurate filing
• Receive, open, and distribute incoming confidential mail and other material and coordinate the flow of information internally and with other departments and organizations
• Prepare routine departmental correspondence and reports, maintain records, and file management, both written and electronic
• Maintain departmental supplies and prepare purchase requests
• Present a positive and professional image of the executive office to all internal and external stakeholders
• Maintain high confidentiality and professional interactions with employees, management, and the public
• All other duties as assigned

WHAT WE ARE LOOKING FOR

• Post-Secondary Degree or Diploma in business/office administration or equivalent experience
• A minimum of three (3) years of business administration/executive assistant experience
• Prior experience supporting C-Suite and/or a Board of Directors is preferred
• Experience working in a legal or political environment would be considered an asset
• Comprehensive experience performing administrative support duties to senior management, handling various administrative matters and coordination
• Experience preparing confidential materials and information for management, with proven ability to handle sensitive issues and exercise independent judgment
• Relevant administrative experience, including calendar management, taking minutes of meetings and preparing reports and presentations

WHAT YOU’LL NEED TO BE SUCCESSFUL

• Demonstrated knowledge in understanding and working with MFIPPA and PIPEDA legislation and relevant experience in the privacy/Freedom of Information (FOI) field is preferred
• Demonstrated knowledge in understanding and working with the Ontarians with Disabilities Act (ODA. 2001) and the Accessibility for Ontarians with Disabilities Act (AODA, 2005)
• Exceptional customer service, relationship-building, and collaboration skills and the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, with members of the public and external stakeholders
• Self-directed and able to work effectively with minimal supervision
• Knowledge of modern office methods and procedures, office equipment, and records management (electronic and manual)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

WHO WE ARE

Established in 1945, Burlington Hydro is a local distribution company (LDC) serving the City of Burlington, with a total licensed service area of 188 square kilometres and a customer base of 69,000 customers (consisting of Residential, General Service, Street Light, and Unmetered Scattered Load customers/connections).

At Burlington Hydro, we strive to exemplify excellence in every aspect of our business. From the exacting work of our engineers and the professionalism of our customer service representatives, to our resilient operations crews and all those in-between, we work together to deliver value at every level of the organization. It’s a value proposition that lies at the very core of our company – caring for people and community, and caring about stewardship and sustainability – all with a commitment to continuous improvement in everything we do.

We rely on the skills and abilities of all of our employees to assist us in reaching our mission, goals and objectives. We put high emphasis on our Core Values and expect all employees to act consistently in accordance with those Values. 

We care about our team, our work, our customers and our business. Our commitment to delivering quality service and providing a safe work environment govern all of our daily activities. Each member of our team has a responsibility to help one another achieve success, and satisfaction on the job. Vision and strategy are vital, but it's our people who create value.

Burlington Hydro is consistently voted as one of Hamilton-Niagara's Top Employers. We promote a culture that is performance driven, values centric, diverse, and inclusive. We’re always looking for good people who share the same values and want to combine their professional talents with a commitment to our goals.

To be part of our team, we look for candidates who:

• Thrive in a dynamic team environment and resilient in the face of challenges or uncertainty
• Are committed to safety and working as part of a team to ensure the highest standards of safety are upheld
• Take the initiative, lead by example, demonstrate a positive attitude and respectful of diverse perspectives
• Have a strong track record of excellence in all that they do

In exchange, we offer:

• Competitive compensation
• Safe working conditions
• Comprehensive benefits (medical, dental) for you and your family
• Defined benefits pension plan
• Exciting career challenges
• Training and development support

In accordance with Burlington Hydro's COVID-19 Vaccination Proof Policy, as a condition of employment, successful job applicants must provide an official QR code as proof of full vaccination against COVID-19 prior to their start date. This requirement is subject only to valid human rights-based requests for accommodation.

APPLICATIONS

Qualified applicants are invited to submit their resume by clicking here or entering burlingtonhydro.bamboohr.com/careers/86 into a web browser. The deadline to apply is December 15, 2023.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

Diversity & Inclusion: Burlington Hydro Inc. is committed to creating an inclusive workplace and we encourage candidates from diverse backgrounds, experiences, and those who may need accommodation to apply to join our team. Our commitment to excellence in diversity goes beyond promoting equity. By incorporating a variety of experiences and perspectives, we create opportunities for innovative solutions and maximize the impact of our work.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Burlington Hydro Inc. will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.