Project Administrator / Hydro Ottawa

Project Administrator

At Hydro Ottawa, we empower the lives of the people in the communities we serve. 

As the electricity distributor to the Nation’s Capital, our work powers all the essential activities that make up our lives - at home, at work and at play. And as Ontario’s largest municipally-owned producer of green power, we are leading the way to a greener tomorrow.

We are looking for trailblazers and innovators to join us as we build an energy future that will keep our City and our planet green for generations to come. 

Are you ready to make a difference in our community?

JOB SUMMARY

The Project Administrator is responsible for identifying project goals, needs, and scope, and plans, monitors and documents tasks throughout lower complexity (Path 4) projects. The Project Administrator is also responsible for ensuring all tasks, deliverables, and project materials are delivered promptly, fostering effective communication with stakeholders concerning project status, and documenting each step of the process using various project management tools. 

MAJOR RESPONSIBILITIES

The essential responsibilities of the job include but are not necessarily restricted to the following:

• Coordinate projects of lower complexity effectively and efficiently adhering to Hydro Ottawa project management processes, guidelines, and PMBOK principles including project execution, and final project reconciliation functions to ensure successful project outcomes
• Coordinate activities, resources, equipment and information, and monitor project construction, finances, and project status using the enterprise resource planning system
• Communicate with Stakeholders and prepares cost variance reports as required
• Identify project goals, needs, and scope, and develop project plans to achieve them
• Plan, monitor, and document tasks throughout a project
• Monitor and ensure all tasks, deliverables, and project materials are delivered promptly in adherence to project timelines
• Effectively communicate with predominantly internal stakeholders concerning project status, manage their expectations, and ensure stakeholder satisfaction
• Prepare or assist with project budget preparation for lower complexity projects
• Analyze risks and opportunities associated with lower complexity projects and develop and implement mitigation plans to effectively manage risks throughout the project life cycle
• Provide process improvement recommendations to management and other internal work groups
• Monitor project progress and work with project team to develop solutions to issues that arise
• Prepare all appropriate contracts and agreements using applicable templates
• Create and maintain project documentation, plans and reports
• Review and recommend peer design proposals as per the Design Approval Process, ensuring that all designs meet Hydro Ottawa standards and regulatory requirements
• Ensure that all projects are executed to meet the requirements, budgets and schedules by liaising with all Hydro Ottawa divisions/groups and external contacts as required
• Communicate and coordinate with customers, developers, consultants, contractors, representatives from the city, other utilities and other outside agencies as required
• Provide interpretation of Hydro Ottawa specifications to outside consultants and contractors
• Ensure adherence to the Contractor Safety Management Program
• Prepare and issue Health and Safety and Ministry of Labour (MOL) documentation such as job planning, MOL project notification, etc.
• Ensure the quality and accuracy of project construction work is to design standards and the requirements of Regulation 22/04, and take corrective action as necessary
• Coordinate material management that may include evaluating, inspecting, testing, and forecasting
• Participate in the preparation of technical standards, guidelines, and specifications
• Review, prepare and present reports associated to status, budget, material, timeline, etc., as directed by line management
• Provide feedback on processes and equipment failures, and recommend corrective actions to promote continuous improvement in project execution
• Prepare or assist with design related training material and deliver or assist in delivery of training, mentoring of peers and students
• Complete service layout work related to lower complexity projects as required
• Complete civil plant inspections related to lower complexity projects as required
• Ensure as-built information is accurately gathered and recorded in GIS
• Ensure mandated applicable regulatory timelines are adhered to for energy infrastructure development initiatives such as DER (Distributed Energy Resources) and EV (Electric Vehicle) charging connection applications
• Coordinate and oversee work packages for fiber installation projects
• Complete and manage 3rd party Support Structure Attachments (SSA’s) as required
• Perform other related duties as required

EDUCATION AND EXPERIENCE

• Post secondary education (diploma) in Electrical Engineering Technician or Technology, or in a related Engineering technical discipline or, minimum 10 years electrical utility operations field experience may substitute for stipulated academic requirements
• Minimum 2 years relevant experience, preferably with an electrical utility
• OACETT certification, or eligible for certification within 2 years
• Certified Associate in Project Management (CAPM), Project Management Institute (PMI) Certification, or eligible to obtain within 2 years
• Project Management experience considered an asset

ADDITIONAL REQUIREMENTS

• Valid driver’s license – Class G
• Successful completion of Driver Competency Assessment
• Government of Canada security clearance
• English essential, both oral and written
• Bilingual (English and French) considered an asset

The terms and conditions of employment for this position are governed by the collective agreement between Hydro Ottawa Limited and IBEW Local 636.

Hydro Ottawa offers a Hybrid Work Model. Hybrid work is position specific, the details of which the hybrid model will be discussed with successful candidates.

Hydro Ottawa may use artificial intelligence (“AI”) during the recruitment process to aid in the screening and selection of candidates.