Executive Assistant to the President & CEO - Enova Power Corp.

Executive Assistant to the President & CEO

Enova Power Corp. is the trusted energy provider, dedicated to delivering safe and reliable energy solutions that power our communities forward.

Serving more than 160,000 residential and business customers in the City of Kitchener and Waterloo, Township of Woolwich, Wilmot, and Wellesley, Enova Power Corp. is the 7th largest electricity distribution utility in Ontario.

We are seeking a highly organized and dynamic Executive Assistant to support our President & CEO. This role offers the chance to work at the heart of our organization, managing day-to-day operations of the CEO’s office, coordinating high-level meetings, and supporting our Board of Directors. The ideal candidate will bring 8 years of senior executive support experience, exceptional communication and organizational skills, and a commitment to confidentiality and professionalism. If you're a proactive problem-solver who thrives in a fast-paced environment and is passionate about making a meaningful impact, we invite you to apply.

Skills/Abilities:

• Advanced computer literacy and MS Office skills (Word, Excel, PowerPoint).
• Advanced organizational and time management skills, with the ability to multi-task and prioritize assignments in a fast paced and changing environment.
• Advanced written and verbal communication skills and the ability to communicate effectively with all levels both internal and external to the organization.
• Strong attention to detail and a proven ability to maintain a consistently high level of accuracy.
• Ability to work with stakeholders to plan and organize work and ensure deadlines are achieved.
• Ability to prepare accurate and detailed correspondence and reports.
• Ability to maintain a high level of confidentiality and integrity.
• Ability to be resourceful, flexible, and dependable.
• Ability to support corporate vision and to integrate corporate values into daily routine.
• Ability to be diplomatic, tactful and use discretion in all situations with all levels of stakeholders and manage matters calmly and effectively in high stress situations.

Education/Knowledge:

• Post-secondary degree or diploma in a relevant field.
• IAAP Certified Administrative Professional an asset.
• Advanced knowledge of administrative procedures and systems.
• Intermediate knowledge of Secure Board Portal Applications is an asset.
• Basic knowledge of Occupational Health and Safety requirements relates to individual, organizational, and operational requirements.
• Intermediate Knowledge of Record Keeping Principles and Fundamentals.

Experience:

• 8 - 10 years’ supporting a senior executive and experience supporting a Board of Directors.

Major (Primary) Responsibilities:

Provide Administrative support to the President & CEO: 

• Compose confidential correspondence and reports - develop, edit, and finalize documents and presentation materials for review, often on short notice.
• Coordinate and organize meetings for the President & CEO with various internal and external stakeholders (e.g. Board of Directors, direct reports, employees, customers, Mayors’ office and Shareholder representatives, industry representatives, etc.) including preparation of agendas and taking minutes.
• Maintain the President & CEO’s calendar and schedule appointments and meetings based on priorities of issues and events and ensure that expense reports are completed and remitted on a timely basis. Book training and seminars and coordinate required travel.
• Collect, organize, prepare, edit, and issue board reporting materials, including prior meeting minutes, CEO report, and supporting material.
• Assist with the planning and execution of Corporate events involving Executive or the Board.
• Maintain departmental files as part of the Corporate Records and Information Retention schedule.
• Respond to external and internal enquiries effectively using tact, diplomacy, and judgment.
• Provide back-up executive assistant support to the senior executive team as needed.
• Perform other duties as assigned.

Provide Administrative support to the Board of Directors:

• Coordinate meetings, prepare detailed and accurate record keeping and transcribe minutes for the Chair of the Board of Directors and Chairs of the Board Committees.
• Prepare confidential minutes, letters, agendas, publish and distribute minutes for board and standing committee meetings.
• Manage and administer the Electronic Board Books platform to ensure timely and accurate uploading of all meeting agenda, minutes, and confidential documents.
• Maintain Corporate Minute Books, Corporate filings, etc.
• Carry out Board of Director orientations for new members as required.

Budgeting & Payroll:

• Develop and administer the Executive Assistant and Board of Directors budget.
• Set up Board of Directors payroll, complete time sheets and reconcile to budget.

 Safety:

• Support Corporate Occupational Health & Safety initiatives by incorporating safe work practices into daily work routine and reporting any unsafe conditions or work practices to supervisor.

How to Apply:

Qualified applicants are to apply by submitting a detailed resume no later than 4:00 pm on November 14, 2025, to our career’s portal at: enovapower.com

We sincerely thank all applicants for their interest in this position; however, only those selected for an interview will be contacted. Enova Power Corp. is an equal opportunity employer. If you are selected to participate in the recruitment process for the position to which you have applied and require disability-related accommodation, please notify the People and Culture department.

We encourage applications from underrepresented groups, particularly racialized people, 2SLGBTQIA+ people and people with disabilities. We are committed to a workplace culture that fosters diversity, equity and inclusion and we therefore support candidates from many diverse backgrounds to apply.

We are also an Accessibility for Ontarians with Disabilities Act (AODA) compliant workplace. Our recruitment and hiring processes will be modified to accommodate disabilities, if requested.